Why Google Drive Isn’t a Good Backup Plan for Your Business Data
Written by Arvig in Blogs Managed IT
Google loves giving away storage. You would have to try really hard to hit your Gmail storage limits, and with the addition of Google Drive, it’s easy to get into the habit of never trashing files. Save it in the cloud! It just waits there, patiently, until we need it. Documents, spreadsheets, presentations, photos—we can store it all.
The Convenience of the Cloud
Google Drive is fantastic for a lot of things. It makes it incredibly easy to share files with others, to work on material from various locations and to have instant access to information no matter where you are. What’s not to love?
Here’s the thing, though: Google Drive is built for mobility. It’s built for simple sharing, for synching information to the cloud and for making it easy to take your documents with you. It’s not designed to be used as your primary backup plan and Google certainly doesn’t offer you any assurances if you choose to use Drive as a backup solution.
Mobility and Security
One-click sharing is simple and that’s why we love it. But that same ease of use makes it all too easy to inadvertently give away the keys to the kingdom. If you mistakenly allow wider access than you intended, sensitive company or user information could be at risk.
In addition, the more people who have access to your Google Drive, the greater your risk of infection from a virus or another form of malware. And that virus can quickly and easily multiply throughout your stored files, as well as be transferred to your computer when your files are synchronized. If your computer and your backup are both infected, how can you restore your data?
You might have also noticed that sometimes that magic synchronization doesn’t happen exactly the way it’s supposed to. You edit a document at work and save it, but when you get home, those changes aren’t reflected in your Drive. Sure, it’s not a frequent problem, but it happens, and if you don’t notice it, your files could ultimately have significant discrepancies. A dedicated backup system prevents this problem.
How to Back Up Your Data Properly
If you can’t count on Google Drive for your backup, then what should you be doing? It’s important to consider the access you’ll have to your data when you need it and let that drive your decision.
If you engage a managed services provider to handle your backups, they will do the work to ensure that backups happen as scheduled and that your data is accessible and useable when it’s needed. Imagine a worst case scenario where your servers are suddenly offline and your data is inaccessible. Depending on the terms of your service level agreement, you could have a virtual server online and running in under an hour—with all your data just a click away once more.
If your business depends on data—and your access to it—then you need to invest in a dedicated backup solution to keep your business up and running.